Subject: Updating Project Schedules

 

Effective: September 30, 2003

 

Expiration Date: Two (2) Years

 

Supersedes: Not Applicable

 

Authority:

Capital Program Administration is responsible for developing, implementing and updating guidelines and procedures supporting delivery of Capital Projects as delegated by the Hillsborough County Administrator. Please refer to Administrative Directive #CS-12.

 

Purpose:

To provide clarification as to the frequency of project schedule updates.

 

Guideline:

Project schedules shall be updated, at a minimum, on a monthly basis.

 

The update shall be effective on the last day of each month. Departments may internally manage their update cycle in any manner they deem appropriate to be in a position to "Schedule" their complete program of projects with a new “Data Date“ as of the last business day of the month.

 

In this manner if the current month is June (regardless of the actual day of the month), all projects in P3e shall have a data date no earlier than May 31.

 

At the discretion of Departments; projects may be updated and “scheduled“ more frequently with data dates between the last business day of the previous month and the current date in order to capture more current “real-time“ data.

 

Historical projects stored as “Inactive“ in P3e are excluded from this policy.

 

Procedure: Not Applicable

 

Approval Signature:

 

___________________________ __________

Stephan J. Cassidy Date

Capital Program Administrator

 

___________________________ __________

Eric R. Johnson Date

Director, Management & Budget Department