Subject: Non-Traditional
Projects
Effective: November 4, 2003
Expiration Date: Two (2) Years
Supersedes: Not
Applicable
Authority:
Capital Program Administration is
responsible for developing, implementing and updating guidelines and procedures
supporting delivery of Capital Projects as delegated by the Hillsborough County
Administrator. Please refer to Administrative Directive #CS-12.
Purpose:
To provide guidance for the documentation, structure, and methodology
for representing, tracking, and updating non-traditional projects in PIMS.
Guideline:
1) The large
majority of projects in the CIP are traditional classically defined projects of
definable scope, duration, and non-recurring nature. However, there are
exceptions that include projects for Acquisitions, Developers, FARE Accounts,
Master Projects, Funding to Other Agencies, and Pool Accounts.
2) Departments,
in coordination with Management & Budget, shall make the determination as
to the applicability of this non-traditional project designation. Discrepancies
shall be resolved by the Capital Project Oversight Committee (CPOC).
3) By
default, all projects not so designated are considered traditional projects.
4) Non-traditional
projects shall be represented in the PIMS database. However, the level of detail
for the activities required within the schedule is anticipated to be minimal.
Departments have the flexibility to creatively develop the activities used to
represent the projects. They may be milestone based in nature if desired.
They may also be pseudo activities that assist in describing the project�s
functionality or used simply to represent a placeholder for assigning costing
and/or resources.
5) All
activities created for non-traditional projects must be assigned within one of
the applicable PIMS Categories (Planning, Design, Procurement, Construction, Admin/Closeout).
6) Non-Traditional
Projects shall be “scheduled“ monthly, as is done for traditional projects.
However, it is understood that monthly progress updates in many cases will not
be applicable or required.
Procedure:
The designation of non-traditional projects shall be documented
and tracked by Departments and Project Managers in PIMS utilizing the following
Global Project Code:
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Project Code —
Type of Project
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Code Value
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Code Description
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T
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Traditional
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NT
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Non-Traditional
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Approval Signature:
___________________________ __________
Stephan J. Cassidy Date
Capital Program Administrator
___________________________ __________
Eric R. Johnson Date
Director, Management & Budget Department
